Zetadocs PDF
Introduction
In today's fast-paced business environment, companies are constantly seeking ways to improve productivity, reduce costs, and enhance customer satisfaction. One area where many businesses struggle is in the production and delivery of business documents. From quotes and letters to invoices and information packs, these documents are often time-consuming and costly to produce and deliver. However, with the help of Zetadocs PDF, a document management and delivery software, businesses can now remove the cost and time associated with producing and delivering business documents.
What is Zetadocs PDF?
Zetadocs PDF is a powerful software that integrates with Microsoft Office applications, such as Word and Excel, to enable businesses to send commonly sent documents securely as personalized PDFs. With Zetadocs PDF, users can create documents by combining separate files from different sources and in multiple formats, making it an ideal solution for businesses that need to produce and deliver a high volume of documents.
Main Features of Zetadocs PDF
Simple, Fast Document Assembly
The Zetadocs PDF user interface is intuitive and requires no dedicated training, making it easy for users to create documents by combining separate files from different sources and in multiple formats. Users can drag and drop company stationery and attachments, and preview documents before sending, ensuring that documents are accurate and complete before they are sent.
Integration with Microsoft Office Outlook
The Zetadocs PDF Outlook add-in allows users to convert Microsoft Office attachments to PDF from within Microsoft Outlook, making it easy to send documents securely and efficiently. The Zetadocs PDF Outlook add-in converts attachments on sending, so users continue to work within Outlook as normal, without any disruption to their workflow.
Integration with Contact Management Software
Zetadocs PDF integrates with Contact Management software to provide document automation functionality, enabling businesses to streamline the process of sending documents such as sales quotations or email marketing mailshots directly to their contacts. Copies of sent documents can be stored automatically against the customer history, enabling companies to keep accurate records of customer contact, which is available to all network users.
Document Automation
Using Zetadocs PDF's shared folders of documents and stationery, important documents used in business processes, such as price lists and brochures, are always at hand. Time spent searching for these documents can be eliminated, delivering productivity gains, such as sales people spending more time on the phone instead of doing paperwork.
Using Document Templates
It is possible to further increase productivity by using document templates, which allow users to define which stationery and attachments are added to a document automatically when emailed. This is especially useful for documents that are sent out repeatedly, such as sales quotations, invoices, or information packs.
Automatic Archiving
Zetadocs PDF automatically archives a copy of all sent documents for quick retrieval by network users, helping businesses to ensure that they adhere to compliance regulations.
Scan Paper Documents
Zetadocs PDF integrates with scanning equipment, so that copies of paper documents can be combined into a single document. Once scanned, the document can be combined with other documents and faxed or emailed securely. The scanned document can also be stored on the network to be easily accessible, while reducing storage and postage costs.
Document Security and Compliance
Zetadocs PDF allows users to define security settings that determine who can open or print their PDF files, ensuring that sensitive information is protected. Zetadocs also helps businesses send business documents securely, eliminating the risk of them being modified by the recipient. It also automatically stores copies of all sent documents centrally for compliance.
Benefits of Using Zetadocs PDF
Improved Productivity
Zetadocs PDF enables businesses to streamline their document production and delivery process, freeing up staff to focus on more important tasks.
Reduced Costs
By automating the document production and delivery process, businesses can reduce the costs associated with producing and delivering documents.
Enhanced Customer Satisfaction
Zetadocs PDF enables businesses to send documents securely and efficiently, ensuring that customers receive the information they need in a timely manner.
Compliance
Zetadocs PDF helps businesses ensure that they adhere to compliance regulations by automatically archiving copies of all sent documents.
Conclusion
Q: What is Zetadocs PDF and how does it work?
A: Zetadocs PDF is a document management and delivery software that integrates with Microsoft Office applications, such as Word and Excel, to enable businesses to send commonly sent documents securely as personalized PDFs. With Zetadocs PDF, users can create documents by combining separate files from different sources and in multiple formats, making it an ideal solution for businesses that need to produce and deliver a high volume of documents.
Q: What are the main features of Zetadocs PDF?
A: The main features of Zetadocs PDF include:
- Simple, fast document assembly
- Integration with Microsoft Office Outlook
- Integration with Contact Management software
- Document automation
- Automatic archiving
- Scan paper documents
- Document security and compliance
Q: How does Zetadocs PDF improve productivity?
A: Zetadocs PDF enables businesses to streamline their document production and delivery process, freeing up staff to focus on more important tasks. With Zetadocs PDF, users can create documents quickly and easily, without having to spend time searching for documents or formatting them.
Q: How does Zetadocs PDF reduce costs?
A: Zetadocs PDF automates the document production and delivery process, reducing the costs associated with producing and delivering documents. With Zetadocs PDF, businesses can reduce the time and resources spent on document production and delivery, freeing up resources for more important tasks.
Q: How does Zetadocs PDF enhance customer satisfaction?
A: Zetadocs PDF enables businesses to send documents securely and efficiently, ensuring that customers receive the information they need in a timely manner. With Zetadocs PDF, businesses can provide their customers with accurate and complete documents, improving customer satisfaction and loyalty.
Q: How does Zetadocs PDF ensure compliance?
A: Zetadocs PDF helps businesses ensure that they adhere to compliance regulations by automatically archiving copies of all sent documents. With Zetadocs PDF, businesses can demonstrate compliance with regulatory requirements, reducing the risk of non-compliance and associated penalties.
Q: Is Zetadocs PDF secure?
A: Yes, Zetadocs PDF is a secure solution that protects sensitive information from unauthorized access. With Zetadocs PDF, businesses can define security settings that determine who can open or print their PDF files, ensuring that sensitive information is protected.
Q: Can I integrate Zetadocs PDF with my existing systems?
A: Yes, Zetadocs PDF can be integrated with your existing systems, including Microsoft Office applications, Contact Management software, and scanning equipment. With Zetadocs PDF, businesses can streamline their document production and delivery process, improving productivity and reducing costs.
Q: What kind of support does Zetadocs PDF offer?
A: Zetadocs PDF offers comprehensive support, including online documentation, user guides, and technical support. With Zetadocs PDF, businesses can get the help they need to implement and use the software effectively.
Q: Can I try Zetadocs PDF before purchasing?
A: Yes, Zetadocs PDF offers a free trial, allowing businesses to try the software before purchasing. With the free trial, businesses can experience the benefits of Zetadocs PDF and see how it can improve their document production and delivery process.
Conclusion
In conclusion, Zetadocs PDF is a powerful software that enables businesses to streamline their document production and delivery process, improving productivity, reducing costs, and enhancing customer satisfaction. With its intuitive user interface, integration with Microsoft Office applications, and document automation functionality, Zetadocs PDF is an ideal solution for businesses that need to produce and deliver a high volume of documents. By using Zetadocs PDF, businesses can ensure that they adhere to compliance regulations, protect sensitive information, and provide their customers with the information they need in a timely manner.