In Outlook, How To Display Full Address, Not Contact Name, In To Field?

by ADMIN 74 views

Displaying Full Address in Outlook's "To" Field: A Step-by-Step Guide

Are you tired of seeing only the contact name in Outlook's "To" field when composing a new message? Do you want to display the full email address instead? You're not alone. Many Outlook users face this issue, especially when dealing with contacts who have multiple email addresses. In this article, we'll explore the solution to this problem and provide a step-by-step guide on how to display full addresses in Outlook's "To" field.

When you have a contact saved with multiple email addresses in Outlook, the "To" field in a new message may only display the contact name, rather than the full email address. This can be frustrating, especially if you need to send an email to a specific email address associated with the contact. The issue is not unique to Outlook, as it can occur in other email clients as well.

Why is this Happening?

The reason behind this issue lies in the way Outlook handles contact information. When you save a contact with multiple email addresses, Outlook may not always display the full email address in the "To" field. This is because Outlook is designed to display the most commonly used email address associated with the contact. However, this can lead to confusion and inconvenience, especially if you need to send an email to a specific email address.

Fortunately, there is a solution to this problem. To display the full email address in Outlook's "To" field, follow these steps:

Step 1: Open Outlook and Compose a New Message

Open Outlook and compose a new message by clicking on the "New Email" button.

Step 2: Click on the "To" Field

Click on the "To" field in the new message window.

Step 3: Click on the "Insert Contact Card" Button

Click on the "Insert Contact Card" button, which is located in the "To" field.

Step 4: Select the Contact

Select the contact whose email address you want to display in the "To" field.

Step 5: Click on the "Email" Tab

Click on the "Email" tab in the contact card.

Step 6: Select the Email Address

Select the email address you want to display in the "To" field.

Step 7: Click on the "OK" Button

Click on the "OK" button to close the contact card.

Step 8: Verify the Email Address

Verify that the full email address is displayed in the "To" field.

If the above solution does not work for you, there is an alternative solution. You can use the "Full Name" field in the contact card to display the full email address in the "To" field. To do this:

Step 1: Open Outlook and Compose a New Message

Open Outlook and compose a new message by clicking on the "New Email" button.

Step 2: Click on the "To" Field

Click on the "To" field in the new message window.

Step 3: Click on the "Insert Contact Card" Button

Click on the "Insert Contact Card" button, which is located in the "To" field.

Step 4: Select the Contact

Select the contact whose email address you want to display in the "To" field.

Step 5: Click on the "Full Name" Tab

Click on the "Full Name" tab in the contact card.

Step 6: Select the Email Address

Select the email address you want to display in the "To" field.

Step 7: Click on the "OK" Button

Click on the "OK" button to close the contact card.

Step 8: Verify the Email Address

Verify that the full email address is displayed in the "To" field.

Q: Why is my contact's email address not displaying in the "To" field?

A: There are several reasons why your contact's email address may not be displaying in the "To" field. One reason is that Outlook may be using the contact's name instead of their email address. Another reason is that the contact's email address may not be set as the primary email address.

Q: How do I set my contact's email address as the primary email address?

A: To set your contact's email address as the primary email address, follow these steps:

  1. Open Outlook and go to the contact's card.
  2. Click on the "Email" tab.
  3. Select the email address you want to set as the primary email address.
  4. Click on the "Set as Primary" button.

Q: Why is the "Insert Contact Card" button not working for me?

A: The "Insert Contact Card" button may not work for you if you have not enabled the "Contact Card" feature in Outlook. To enable the "Contact Card" feature, follow these steps:

  1. Open Outlook and go to the "File" menu.
  2. Click on "Options".
  3. Click on "People".
  4. Check the box next to "Contact Card".
  5. Click on "OK".

Q: Can I display multiple email addresses in the "To" field?

A: Yes, you can display multiple email addresses in the "To" field. To do this, follow these steps:

  1. Open Outlook and go to the contact's card.
  2. Click on the "Email" tab.
  3. Select the email addresses you want to display in the "To" field.
  4. Click on the "Add" button.
  5. The selected email addresses will be displayed in the "To" field.

Q: Why is the "Full Name" field not working for me?

A: The "Full Name" field may not work for you if you have not set up the "Full Name" field in the contact's card. To set up the "Full Name" field, follow these steps:

  1. Open Outlook and go to the contact's card.
  2. Click on the "Full Name" tab.
  3. Select the email address you want to display in the "To" field.
  4. Click on the "OK" button.

Q: Can I use a different email client to display full addresses in the "To" field?

A: Yes, you can use a different email client to display full addresses in the "To" field. However, the steps to do this may vary depending on the email client you are using.

Q: Why is this issue only happening in my Chrome browser?

A: This issue may be specific to your Chrome browser, but it's also possible that it's a general issue with Outlook. To troubleshoot the issue, try using a different browser or checking for any updates to Outlook.

Q: Can I display full addresses in the "To" field for all contacts?

A: Yes, you can display full addresses in the "To" field for all contacts. To do this, follow these steps:

  1. Open Outlook and go to the "File" menu.
  2. Click on "Options".
  3. Click on "People".
  4. Check the box next to "Display full email address in the "To" field".
  5. Click on "OK".

Displaying full addresses in Outlook's "To" field can be a common issue, but it's easily solvable with the right steps. By following the solutions outlined in this article, you can ensure that your emails are sent to the correct email address. If you have any further questions or concerns, feel free to ask.