Administrative Application System And Patient Data Collection At The Mother Maternity Clinic

Feb 27, 2025 by ADMIN 93 views

Introduction

The Mother's Maternity Clinic in the Menteng VII Medan area has been facing challenges in managing patient administration and data collection. To overcome this problem, a patient administration and data collection system has been designed and developed. This system utilizes the Microsoft Visual Basic and Microsoft Access 2007 programming language, with the hope of increasing efficiency and ease of work processes in the clinic.

System Development Purpose

The development of this application system aims to simplify the administrative process in the Mother Maternity Clinic. Previously, patient data management was often carried out manually, which not only took time but also posed a risk of presenting data errors. With this application, the patient data collection process becomes more organized and can be accessed faster and more accurately.

Background of the Study

The Mother's Maternity Clinic is a healthcare facility that provides services to pregnant women and families in Medan. The clinic has been facing challenges in managing patient administration and data collection, which has resulted in inefficiencies and errors in the process. The manual process of patient data management has been time-consuming and prone to errors, which has affected the quality of service provided to patients.

Problem Statement

The problem statement of this study is to design and develop an administrative application system and patient data collection system for the Mother's Maternity Clinic. The system aims to simplify the administrative process, reduce errors, and increase efficiency in patient data management.

Objectives of the Study

The objectives of this study are:

To design and develop an administrative application system and patient data collection system for the Mother's Maternity Clinic.
To simplify the administrative process and reduce errors in patient data management.
To increase efficiency in patient data management and improve the quality of service provided to patients.

Methodology

The methodology used in this study is the design and development of an administrative application system and patient data collection system using Microsoft Visual Basic and Microsoft Access 2007 programming language.

System Development Life Cycle

The system development life cycle used in this study is the waterfall model, which consists of the following phases:

Requirements gathering
System design
System development
System testing
System implementation

System Design

The system design of this study consists of the following components:

Patient Registration: Patients can register directly through the application, thereby reducing the queue and speeding up the registration process.
Patient Data Management: All patient information, including medical history and examination, can be recorded and accessed easily.
Health Report: This system allows medical staff to produce health reports automatically, which can help in clinical decision making.
Data Security: Patient data is protected with a good security system, ensuring that sensitive information remains safe and can only be accessed by the authorities.

Implementation

The implementation of this system involves the following steps:

System Development: The system was developed using Microsoft Visual Basic and Microsoft Access 2007 programming language.
System Testing: The system was tested to ensure that it meets the requirements and is free from errors.
System Implementation: The system was implemented in the Mother's Maternity Clinic.

Analysis of Profit

The application of this administrative application system not only simplifies the process but also brings many advantages to the maternity clinic. First, the time efficiency resulting from this system allows clinical staff to focus more on patient services, rather than being trapped in administration. Second, reducing error risk in data processing will also increase accuracy in the diagnosis and medical treatment.

In addition, with a report that can be generated automatically, the clinic can more easily evaluate and improve services. This is important in maintaining the quality of service and ensuring that the clinic still meets the established health standards.

Conclusion

The administrative application system and patient data collection developed for the Mother Maternity Clinic is expected to bring positive changes in clinical management. With the use of information technology, clinics can increase operational efficiency and services to patients. Through an integrated system, all related parties can work better and provide optimal services for the community. Thus, Mother's Maternity Clinic is ready to face challenges in the future and remain the main choice for pregnant women and families in Medan.

Recommendations

Based on the findings of this study, the following recommendations are made:

The Mother's Maternity Clinic should implement the administrative application system and patient data collection system in all its branches.
The clinic should provide training to its staff on the use of the system.
The clinic should regularly update the system to ensure that it remains relevant and effective.

Limitations of the Study

The limitations of this study are:

The study was conducted in a single clinic, and the results may not be generalizable to other clinics.
The study did not consider the cost-effectiveness of the system.
The study did not consider the impact of the system on patient satisfaction.

Future Research Directions

The following are the future research directions:

To conduct a study on the cost-effectiveness of the system.
To conduct a study on the impact of the system on patient satisfaction.
To conduct a study on the implementation of the system in other clinics.

References

Microsoft Visual Basic. (2007). Microsoft Visual Basic 2008 Express Edition.
Microsoft Access. (2007). Microsoft Access 2007.
System Development Life Cycle. (n.d.). Retrieved from https://en.wikipedia.org/wiki/System_development_life_cycle

Appendix

The following are the appendices:

System Design Document
System Development Plan
System Testing Report
System Implementation Report
Administrative Application System and Patient Data Collection at the Mother Maternity Clinic: Q&A =====================================================================================

Introduction

Q&A

Q: What is the purpose of the administrative application system and patient data collection system? A: The purpose of the system is to simplify the administrative process in the Mother Maternity Clinic, reduce errors, and increase efficiency in patient data management.

Q: What are the main features of the system? A: The system has several key features, including:

Patient Registration: Patients can register directly through the application, thereby reducing the queue and speeding up the registration process.
Patient Data Management: All patient information, including medical history and examination, can be recorded and accessed easily.
Health Report: This system allows medical staff to produce health reports automatically, which can help in clinical decision making.
Data Security: Patient data is protected with a good security system, ensuring that sensitive information remains safe and can only be accessed by the authorities.

Q: How does the system improve the quality of service provided to patients? A: The system improves the quality of service provided to patients by:

Reducing errors in patient data management.
Increasing efficiency in patient data management.
Providing accurate and up-to-date patient information.
Allowing medical staff to produce health reports automatically.

Q: What are the benefits of implementing the system in the Mother Maternity Clinic? A: The benefits of implementing the system in the Mother Maternity Clinic include:

Increased efficiency in patient data management.
Reduced errors in patient data management.
Improved quality of service provided to patients.
Increased patient satisfaction.

Q: How does the system ensure data security? A: The system ensures data security by:

Protecting patient data with a good security system.
Ensuring that sensitive information remains safe and can only be accessed by the authorities.
Providing a secure login system for authorized personnel.

Q: Can the system be implemented in other clinics? A: Yes, the system can be implemented in other clinics. The system is designed to be flexible and can be adapted to meet the specific needs of other clinics.

Q: What are the limitations of the system? A: The limitations of the system include:

The system was developed for a single clinic and may not be generalizable to other clinics.
The system did not consider the cost-effectiveness of the system.
The system did not consider the impact of the system on patient satisfaction.

Q: What are the future research directions? A: The future research directions include:

Conducting a study on the cost-effectiveness of the system.
Conducting a study on the impact of the system on patient satisfaction.
Conducting a study on the implementation of the system in other clinics.